7 Key Questions to Ask When Outsourcing Your Projects

The business decision to outsource projects to an outside agency or to hire a consultant is one that should be carefully thought out. There are many advantages and disadvantages to hiring a consultant or contractor to deliver projects that could have critical impacts on your business. Outsourcing projects to the wrong consulting provider could end up costing a considerable amount of time and money. Careful planning and thoughtful selection of the outsourcing project management agency is critical and this guide will assist you in weighing the pros and cons of the outsourcing decision.
You should take time to ask yourself key questions to determine if project outsourcing is right for you. Here are seven of the top questions you should consider in your project outsourcing decision:
Seven Key Questions to Ask
• Does my project require a skill set that my organization lacks?
There will inevitably be a project you are faced with that requires skills that go beyond the talents that your current employees possess. This is a perfect scenario for outsourcing the project. Hiring a contractor to undertake the project eliminates the need to hire new skills and avoids the long road of sending current employees to training and waiting for them to come up to speed in order to begin the project.
• Do I have the “bandwidth” to accomplish the project?
Even if you do have the skills in house to initiate the project, many times those employees’ workloads are maxed out and they just cannot fit a new project into their workday. Bringing in a Starting A Consulting Business Checklist group can free up your employees to focus on their current jobs while the contractor simultaneously completes the new one.
• Will I continue to require the services that the outsourced project requires in the future?
If this is a special “one off” job that requires a specialized skill that will not be needed to run the core competencies of your business, definitely consider hiring a Strategy And Operations Job Description team to handle it for you. Once the project ends and that particular skill is no longer needed then you have your finished project with no further obligation to continue to employ this particular specialized talent.
• Do you need to fast track your project?
Perhaps your employees do have the skill and bandwidth to complete this project in house but this new project will be added to the project schedule and worked on in conjunction with other efforts. In this scenario, outsourcing will get your project in motion in parallel with your company’s other projects. By eliminating the competition for in house resources, your project moves forward while the rest of the project schedule is being completed as well.
• Do I need to limit my capital expenditures?
Some projects require special equipment or software. Outsourcing to consultants who already have these special tools eliminates your need to expend capital in order to purchase them. Some of these costs can be considerable and the amount you might have paid for the software may actually exceed the cost of outsourcing the whole project.
• Do I just need temporary employees?
Hiring employees can be a long and costly experience. The search for highly skilled employees involves Human Resources time, time to conduct multiple interviews and pulls staff away from their daily work to make sure the right person is hired. Then considering paying for benefits and payroll taxes increases the total cost of hiring new employees, it is sometimes advantageous to hire contractors on a temporary basis to round out your staffing needs.
• Is this a core competency to my business?
If the new project is extraneous to the core competency of the business, then outsourcing may be the right solution. This keeps employees focused on moving the company’s vision forward and reduces the amount of distractions that could adversely affect the business.
These are just seven of the many questions you should ask yourself when considering outsourcing your projects. They will help guide you to the correct decision and ultimately benefit your business.
The next step is to choose the right company to outsource to. We will discuss that in our next article.

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